Key Responsibilities & Operational Scope

The core responsibilities and primary duties for this position within Department of Social Services include:

• The primary focus of Executive Assistants at all classifications is to provide high-level support by undertaking moderately complex administrative activities and tasks for Senior Executive staff such as:
• management of the Executive’s diary, phone, in-tray and email
• preparation of routine correspondence, briefs and coordination papers
• providing travel, accommodation and financial acquittal services
• coordination of administrative tasks such as stationery orders, phone lists, property and accommodation related requests
• continuous improvement of the Senior Executive’s office performance through the use of efficient and practical administration processes and systems
• management of regular branch-wide internal reporting and meetings
• assigning and collating briefs such as senate estimates briefs and coordinating document management via the Parliamentary Document Management System (PDMS)
• providing secretariat duties for meetings
• working collaboratively with other Executive Assistants/Executive Officers and the broader business area

Mandatory Eligibility & Security Clearance

Applicants must satisfy the following statutory and organizational requirements:

• Citizenship: Under section 22(8) of the Public Service Act 1999, candidates must generally be Australian citizens to be eligible for engagement.
• Security Clearance: The successful candidate must be able to obtain and maintain an Australian Government Security Vetting Agency (AGSVA) security clearance (Baseline, Negative Vetting 1, or Negative Vetting 2 as required by the agency).
• Probationary Period: Employment may be subject to a probationary period, character checks, and pre-engagement screening.

Working Arrangements & Public Sector Benefits

Work Model: On Site. Details: It is expected that Executive Assistants work from the office, unless other arrangements are negotiated directly with the SES Manager.

Australian Public Service positions provide comprehensive Commonwealth benefits including a standard 15.4% employer superannuation contribution, attractive leave provisions, and structured career progression pathways across the Australian Public Service.