Key Responsibilities & Operational Scope

The core responsibilities and primary duties for this position within Department of Defence include:

• The APS 4 Administration Officer works under limited direction to deliver high-quality administrative and business support services. The role requires sound judgement, strong organisational skills, attention to detail and the ability to manage competing priorities while contributing to the achievement of unit objectives.
• Manage and coordinate a range of administrative functions including monitoring and actioning the Registry Inbox, processing document workflows and maintaining electronic records.
• Coordinate domestic travel arrangements and administer travel entitlements in accordance with Defence policy and procedures.
• Interpret and apply policies and procedures to support personnel administration activities, including the use of financial and human resource management systems.
• Provide accurate advice and administrative support to Defence personnel and stakeholders on operational and administrative matters.
• Build and maintain effective working relationships with internal and external stakeholders to achieve business outcomes.
• Draft, review and coordinate routine correspondence, reports and other documents.
• Contribute to continuous improvement initiatives that enhance administrative processes and service delivery.
• The 13th Brigade is the Australian Army's Reserve combat brigade in Western Australia and plays a vital role in supporting Army capability, domestic operations and national preparedness. Opportunities are available within the 11th/28th Battalion, Royal Western Australia Regiment (11/28 RWAR) and the 16th Battalion, Royal Western Australia Regiment (16 RWAR), which collectively support Army Reserve personnel and operations across the state.
• Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

Mandatory Eligibility & Security Clearance

Applicants must satisfy the following statutory and organizational requirements:

• Citizenship: Under section 22(8) of the Public Service Act 1999, candidates must generally be Australian citizens to be eligible for engagement.
• Security Clearance: The successful candidate must be able to obtain and maintain an Australian Government Security Vetting Agency (AGSVA) security clearance (Baseline, Negative Vetting 1, or Negative Vetting 2 as required by the agency).
• Probationary Period: Employment may be subject to a probationary period, character checks, and pre-engagement screening.
• RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability. This initiative/program is only applicable where the successful applicant will be employed under the Public Service Act 1999. Similar conditions may apply when employed under other Acts. For clarification please contact the advertising agency.

Working Arrangements & Public Sector Benefits

Work Model: On Site. Details: Candidates are required to work in the location advertised. Merit pool will only be used for vacancies at the advertised location(s)..

Australian Public Service positions provide comprehensive Commonwealth benefits including a standard 15.4% employer superannuation contribution, attractive leave provisions, and structured career progression pathways across the Australian Public Service.