Key Responsibilities & Operational Scope

• Your scheduling expertise will be used to arrange complex, multi-leg international travel itineraries, including flights, accommodation, ground transport and visas.
• Execute and drive coordinate logistics for global town halls and leadership events/offsites, including cross-regional scheduling, venue and AV coordination, invitations and run sheets.
• Serve as first point of contact for the Global Head, managing correspondence and enquiries both with professionalism and discretion.
• Execute and drive build strong working relationships with other Executive Assistants across the business to coordinate cross-functional scheduling and dependencies.
• Execute and drive create purchase orders and invoices via Coupa, and manage monthly expense claims via Concur, ensuring deadlines and internal procedures are consistently met.
• Oversee and administer confidential and sensitive information with the highest level of discretion while supporting ad hoc projects, presentations, and reporting as required.
• Additionally provide coverage support for other Executive Assistants as needed, ensuring business continuity and maintaining high service levels while independently managing your own workload and priorities during periods of absence.
• Deliver professional high visibility role offering exposure across a broad range of business activities, ideal for a candidate who brings a positive, confident, and proactive approach alongside exception organizational and time management skills.
• In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.

Candidate Profile & Required Qualifications

• 5-10 years of experience supporting senior executives (Managing Director or equivalent level), ideally within investment banking, financial services, or another fast paced, high-performance environment.
• Experience managing complex, multi-time zone international travel and scheduling.
• Exceptional written and verbal communication skills, including experience taking accurate minutes for senior committees.
• Highly organized with excellent attention to detail and the ability to manage multiple competing priorities under pressure.
• Flexibility to work outside of standard hours to accommodate problem solving and global scheduling needs.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with tools such as Concur and Coupa.

What Macquarie Offers

• Market-Leading Rewards: Competitive base remuneration supplemented by performance-linked incentive programs.
• Flexible Work Frameworks: Modern hybrid working arrangements supporting professional productivity and personal balance.
• Professional Development: Clear internal mobility pathways, technical skill enhancement, and professional accreditation support.
• Comprehensive Wellbeing: Access to employee assistance programs, holistic healthcare coverage, and dedicated wellbeing initiatives.
• Global Network & Impact: Collaborative engagement with cross-border teams across the Americas, EMEA, and Asia-Pacific regions.

Core Competencies & Key Technical Focus